Privacy

I. Introduction

Antipolo Faith Christian School Incorporated is committed to protecting the privacy rights of its students, parents, guardians, and staff. In accordance with the Data Privacy Act of 2012 (RA 10173), we ensure that all personal and sensitive information entrusted to us is processed with transparency, legitimate purpose, and proportionality. As a Christian educational community, we also view the stewardship of your information as part of our commitment to integrity and mutual respect.

II. Information We Collect

Upon application and enrollment, we collect “Personal Information” and “Sensitive Personal Information,” which may include:

• Student Data: Name, date of birth, gender, nationality, religion, previous school records, and learner reference numbers (LRN).

• Family Data: Names of parents/guardians, occupation, contact details, and emergency contact information.

• Health & Guidance Data: Medical history, vaccination records, and results of guidance or psychological evaluations.

• Visual Data: Photographs and videos taken during school activities or via CCTV for security purposes.

III. Purpose of Processing

We use this data to pursue our legitimate interests as an educational institution, including:

1. Academic Purposes: Processing admissions, maintaining student records, and reporting to the Department of Education (DepEd).

2. Student Welfare: Providing guidance, medical services, and extracurricular coordination.

3. Communication: Sending school notices, newsletters, and billing statements to parents.

4. Spiritual Growth: Organizing retreats, Christian formation programs, and religious activities.

5. Security: Ensuring the safety of the campus and its occupants.

IV. Data Sharing and Disclosure

The School does not share your data with third parties unless required by law or with your explicit consent. Common disclosures include:

• Government Agencies: Mandatory reporting to DepEd, the Bureau of Internal Revenue (BIR), or other related agencies.

• Accrediting Bodies: For school accreditation and quality assurance.

• Service Providers: Contracted IT providers or insurance companies (under strict Data Sharing Agreements).

V. Data Protection and Retention

We implement appropriate organizational, physical, and technical security measures—such as encrypted databases and locked filing systems—to protect your data from unauthorized access or disclosure.

• Retention: Student records (e.g., permanent records, transcripts) are kept indefinitely for historical and academic purposes as required by DepEd. Other administrative data is disposed of securely after its purpose has been served.

VI. Your Rights as a Data Subject

Under the Data Privacy Act, you have the right to:

1. Be Informed: Know how your data is being used.

2. Access: Request a copy of the personal data we hold about you.

3. Correct: Ask us to rectify any errors in your information.

4. Object/Erasure: Object to certain types of processing or request deletion (subject to legal/academic requirements).

VII. Contact Information

For any concerns regarding your privacy, please contact our office

PARENT’S CONTRACT

I whole heartedly agree to abide by the school policies and regulations written in the Student’s Handbook, thus giving my full support and cooperation in all activities and projects of the school. During such activities, I agree that the school having taken all precautionary measures will not be held responsible for any untoward incident beyond its control. Moreover, I pledge to give time to attend all Parents Teachers Fellowship, activities and individual parent teacher meeting. I will give my full support on programs that require fees and my presence.

PERSONAL INFORMATION AGREEMENT

By signing this form, I/we, the undersigned student and/or parent(s)/legal guardian(s), acknowledge and agree to the following in compliance with the Data Privacy Act of 2012 (RA 10173):

1. Consent to Process: I/we voluntarily provide and authorize Antipolo Faith Christian School Incorporated to collect, store, and process personal and sensitive information (such as name, address, religious affiliation, health records, and academic history) for admission, enrollment, and legitimate educational purposes.

2. Reporting: I/we understand that the School is mandated to share student data with the Department of Education (DepEd) via the Learner Information System (LIS) and other regulatory agencies as required by law.

3. Media Release: I/we grant permission for the School to use the student’s photograph or video recordings in official school publications, social media pages, and promotional materials for the purpose of celebrating school achievements and Christian community life.

4. Retention: I/we understand that while most records are kept only as long as necessary, certain academic records (e.g., Form 137/SF10) will be retained permanently as required by educational regulations.

5. Rights: I/we am/are aware of my/our rights to access, correct, or object to the processing of my/our data by contacting the School’s Administrative Officer.